LiveData PeriOp Planner™ Surgical Scheduling Module

PeriOp Planner is an improved version of your EHR's built-in surgical calendar. It optimizes surgical capacity by giving clinics a direct, curated interface to the hospital's surgical schedule, speeding up the booking process.

One health system using Planner reported a 27% reduction in case cancellations thanks to Planner's ability to digitially coordinate preop workups. Planner's ease of use attracts more cases by making your facility the most convenient spot for local surgeons to work with, increasing annual case volume by at least 3%.

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PeriOp Planner grants clinic schedulers curated access to your hospital’s surgical calendar, which is typically inaccessible to independent or affiliated clinics. This lets schedulers see time slots they wouldn't have known were available - including when block time is released.

Planner also digitizes case details like preop workup coordination. It's easy to see if these have been completed, preventing bottlenecks in your workflow and further accelerating the booking process for clinics and hospitals alike.

From the surgeon's office, clinic schedulers can confidently find and request open time in real time, fast-forwarding lengthy negotiations with hospital schedulers that often occur via phone, fax, and email. Hospital schedulers retain the final authority to approve case requests.

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Maximizing OR block time utilization is essential for hospitals that want to create additional capacity without adding staff or rooms. Surgery scheduling software is a proven way to solve operating room scheduling challenges.

Planner uncovers hidden opportunities in which to schedule cases — greatly reducing wasted OR time, demonstrating efficiency, and contributing to overall case growth.

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Planner has a very low IT lift, and typically sees full usage less than 90 days after project launch. LiveData's clinically-experienced team is always on call to help with initial rollout and ongoing support. On average, our clients enjoy net ROI from Planner in just 5 months.

Widespread scheduling accuracy and visibility from Planner offers advantages to schedulers, staff, surgeons, and hospital business leaders, like:

Unlocking hidden opportunities into which clinic schedulers can slot cases
Improved decision-making from clearer views of surgical scheduling
Visual coordination of each patient's surgical journey, from first referral through OR scheduling up to the day of surgery
Reduced delays and cancellations with more on-time starts
Support for staff planning that reduces downtime and unplanned overtime
Eliminating double documentation
More opportunities to align patients with resources from earlier scheduling

For patients, surgical scheduling software means they can be in the OR sooner, leading to better outcomes and satisfaction.

PeriOp Planner shares scheduling data with both the EHR and other LiveData PeriOp Manager modules, including:

Patient Flow integrates the patient check-in and check-out process into the automated perioperative workflow, enabling both clinical teams and patient families to track and view each patient’s status and location.

PreOp Board offers an operational view of patients being prepared for surgery, including operating room readiness. For each case, PreOp Board displays patient, procedure, staff, and operating room status and patient preoperative care milestones.

OR-Schedule Board provides a dynamic real-time view of the day’s surgical caseload, automatically adjusting and displaying case start and end times throughout the day using real-time case workflow monitoring. Interactive drag-and-drop tools enable the OR Manager to reschedule or cancel cases and clinical staff assignments to optimize resources and OR utilization. Providers can view updated schedules monitors throughout the perioperative suite or on secure workstations to update care teams, streamline turnovers, and improve on-time starts.

Family Waiting Board is a HIPAA-compliant digital display board in the waiting room that updates family members on their loved one's status as the patient moves through their perioperative journey. In addition, waiting families can opt-in to receive text message updates on their mobile devices.

PeriOp Mobile Messenger alerts surgeons when their first case of the day is delayed or canceled so they can plan their arrival at the hospital accordingly. It can also provide updates directly to waiting family members’ mobile devices.

OR-Dashboard with Active Time Out seamlessly blends data from patient electronic health records (EHR), anesthesia systems, and physiological monitoring devices to provide a continuously updated, real-time view of the surgical case. In addition, staff can record important case milestones and conduct safety checklists through a wireless handheld “clicker.”

LiveData PeriOp Manager Analytics transforms real-time operational data from the PeriOp Manager applications into intuitive, actionable data on surgery quality, compliance, and performance without exporting, formatting, and collating data from multiple sources. Users can explore data by service, operating room, and case to reveal patterns and associations that enable them to optimize throughput and block utilization, leading to greater efficiency.

PREFcards™ transforms real-time operational data from the PeriOp Manager applications into intuitive, actionable data on surgery quality, compliance, and performance without exporting, formatting, and collating data from multiple sources. Users can explore data by service, operating room, and case to reveal patterns and associations that enable them to optimize throughput and block utilization, leading to greater efficiency.

We've worked with leading hospitals to ensure our products address the real-world challenges they face daily. You can trust our time-tested tools to automate and simplify perioperative scheduling, with direct impact on your facility's financial health.

Request a demo today to learn more about LiveData's operating room booking solution.

Schedule Demo